Finding a venue for your Christmas party, trade show or executive business meeting can be a daunting task. There are so many aspects that you need to think about to ensure that the event you are planning becomes a success. Many managers that are in charge of arranging these events often go for the easiest and most obvious of options and sadly this often means a trip to the local soulless hotel complex. In almost all situations this is a bad choice. The venue that you choose says a lot about your business and it also has a very important effect on the atmosphere of your event.
If you choose a stale venue then it follows that your event will also be stale. Regardless of what kind of event that you are holding you will want to engage and entertain the people that attend and finding a spectacular event for your event is therefore half the battle. Christmas parties need to take place somewhere fun and memorable, trade shows need to take place somewhere accessible and vast whilst business meetings need to take place somewhere prestigious with adequate facilities. So what do you need to think about if you are picking a venue for any of these occasions?
The office Christmas party is one of the most eagerly anticipated activities of the business calendar. This is often due to the fact that people often see their colleagues out of context and more often than not drunk. It causes talking points that last for the entire following year and invariably someone will end up sleeping with someone else this in turn will cause an inordinate amount of gossip and speculation. All of which are vital aspects of building a team that can compete well in business. Teams that play together stay together.
So where is a good venue for your Christmas party? I would always recommend that you try and choose a venue where you can encourage your team to get involved in an activity. Sporting events, the dog races and bowling are all great options as they avoid the awkward situation of having to make small talk without having something to focus on. These kinds of activities cater for people of all ages and skills and encourage them to engage in the activity instead of staying in their cliques. A venue that makes the people on the Christmas party feel like they have been treated to something special are also extremely good choices. A day in a hotel spa or a meal at an expensive restaurant are both great choices that say that the person is a valuable member of the team.
Trade shows are notoriously difficult to find an exciting venue. Often the most important factors when picking a venue for a trade show are that the venue has excellent transport connections and ample floor space. As a result the atmosphere in a trade show can often feel impersonal. The best way of combating this is to find a venue that meets your size requirements as closely as possible. A venue that is twice the size of the show will invariably make the event feel empty and you might not benefit from the buzz that could be achieved in a smaller venue. So be sure to find a venue that is not too big.
If you plan to hold a business meeting with a valued customer and decide to find an independent venue then it is worthwhile to find somewhere with adequate facilities but more importantly find somewhere that is prestigious. If you choose a cheap room in a lifeless complex it is less likely to be as enjoyable as a meeting in a plush meeting room in a high status venue. The more impressive the venue the more impressive your company is likely to appear.
Shaun Parker is an expert venue finder. He works hard to locate the right venues for you.