PMS allows Physician practices to perform routine administrative functions electronically and help save significant time and expenses. To attain this upper hand in efficiency by using a PMS, the right technology and a dedicated vendor is necessary.
Selecting a PMS may look like an easy task but it isn’t. Invest some time and effort in finding out the best available vendor and their products as you do with any major purchase. We have some simple rules to help you in selecting a PMS system that improves overall overall efficiency of your practice.
PMS ASSESSMENT TEAM:
Selecting the most appropriate and cost-effective system is very crucial and more for this the staff involvement (The team that majorly work with the PMS System) in selecting the system is very important. The staff is aware where we lack and what exactly do we need. Engaging key staff who is closely associated with the PMS system ensures smooth functioning of day-to-day practice operations.
ANALYSIS OF THE PATIENT MANAGEMENT AND CLAIMS REVENUE CYCLE:
The team appointed to select the PMS system must analyze every step in the practice's patient management workflow and claims revenue cycle. This detailed workflow provides a complete picture of the process map and help in identifying the loop holes where the new PMS systems comes into play.
CRITICAL SOFTWARE FUNCTIONALITY AND FEATURES:
Software compliance with HIPAA; next step is to identify such key features from the analysis of practice workflow and processes of first two steps. Create a check list with all the main features and functionalities to find in the new PMS system. This checklist can be used in selecting the best PMS in the market.
RESEARCH AND COMPARE PMS PRODUCTS:
Look around for latest PMS products and opt for the one that is uniquely compatible to your needs. There are different types of PMS systems operated by different vendors. Look out for them and start the ‘research and comparison’ process by verifying if the new PMS system is accredited under the PMSAP initiated by EHNAC and WEDI.
REQUESTS FOR PROPOSALS FROM PMS VENDORS:
Create a formal requests for proposal (RFP) that outlines your PMS requirements and specifications. This RFP must contain every requirement of yours and must be clear for the vendor to understand. This RFP will act as a reference point and help you in comparing vendors if you have many to select from. Based on the RFP, the vendors will detail every functionality, specifications and pricing.
Review every supporting document you get from the vendor that includes information like the product features, cost, support and finally go for the PMS system that yield maximum benefits to your interest. Invest your time and resources saved after the new PMS installation on other areas of operations for maximum gain out of your business.
With all the experience we have gained by working closely with our clients; Promantra developed a PMS system that has the potential to meet your expectations. We covered massive bases before putting our final product in front of our clients. We request you to send in your RFP (Request for Proposal) and contact our experts to know what more we have in store for you.
Also read : "Denial Management Best Practices" .
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