Like every small-business owner, you have to don many hats in one day. Typically, large business houses have their “departments” and respective “professionals” to carry out different responsibilities. Without those privileges, you have to run your business, including the several tasks for collecting revenues.
Now, let’s take a look at your punishing schedule and if we add a few more activities, then it would totally put the whole weight on you, making it difficult for operating business in an efficient manner. At this point of time, automation in several areas will help you. Here, we are talking about Email invoicing that helps you collect the due payments from clients.
Notably, a survey covering around 1000 small-business owners indicated that over $5000 payments from clients were overdue in any given month. However, you can avoid any situation like that from happening (or resolve if currently suffering) from the following tips:
1. Automate invoicing process
It’s never late to automate the process and you shouldn’t worry if you haven’t. With so many software tools available, it is not difficult to choose one for the long-term benefits. Instead of indulging in manual labor of data entry, you can choose automation for faster processing.
2. Pre-Invoice Reminder
Not necessarily, but you do so if the client is somewhat forgetful. It was noticed that the business owners who sent Pre-Invoice reminder to their clients had timely cash flows, which is a great sign of improving payment collection. A polite and friendly reminder is better.
3. Details on invoice
You just send an invoice with only dollar figures isn’t something your clients will be pleased to see. If you’d explain the charging in the invoice; systematically itemizing and describing every product or service will do the bit. Never ever forget the details even bulk invoicing Emailing process.
4. Regularize billing schedule
Nobody can’t just expect their customers to pay up right on or before time. It will take time for them to prepare for the payments. You should regularize your billing schedule for sending the invoices right on time. This would be a signal to your clients on their payment routine and it further will help you get payments faster.
5. Send timely reminders
Even now you must be dealing with some clients who don’t like to pay on time due to their forgetfulness or whatever reason. You should send invoices in regular intervals if they show no interest in replying you. Similarly, you can penalize them for late payment, but that should be a last option and only when necessary.
6. Tracking invoices
You should have an invoice tracking system where you keep the records of sending invoices to different clients about the particular dates, time and other details. This makes it easier for you track who delivered payment on-time or delayed or never paid.
7. Review the process
Of course, the Batch Invoicing process lessens your time spent on invoice sending to clients, but it also needs time-to-time review. You should review the process for any kind of flaws.
Jason Legg has written numerous articles about software automation tools. He writes about the problem faced by organizations on batch invoicing mails due to the absence of an automation tool. He highlights that a bulk invoicing emailing software tool can be of a great help while minimizing costs. Nowadays the email invoicing tool come with compatibility features.